Jobs - Consultancy services for Final Evaluation of the Conservation of Migratory Birds (CMB) project along the West Coast of Africa

 

Consultancy Terms of Reference

Strengthening networks for the conservation of migratory birds and their habitats along the west coast of Africa Project (CMB)

 

Job title          : Consultant for Final Evaluation of the project

Timeframe    :   January 2015-February 2015. Final report due by 10th February 2015

Reporting to  : CMB Project Manager

Start Date      : 2nd January 2015

 

0.  About BirdLife International

BirdLife International is a global Partnership of non-governmental organisations (NGOs) striving to conserve birds, their habitats and global biodiversity, working with people towards the sustainable use of natural resources. In Africa, the BirdLife Africa Partnership is a growing network of 24 such organisations, with a combined total of more than 500 staff and 87,000 members.  Through projects, BirdLife is active in a further 15 countries, hence overall working in a total of 39 countries.

 BirdLife’s work in Africa is aligned to the four pillars of the BirdLife strategy: Species, Sites and Habitats, Ecological Sustainability and People.  Within this framework, the BirdLife Africa Partnership emphasises developing positive linkages between birds, biodiversity and the livelihoods of people. 

The BirdLife Africa Partnership wishes to significantly reduce and reverse the rate of loss of the region’s biodiversity. Our efforts to achieve this focus on conservation action for priority species, Important Bird Areas and priority habitats for bird and biodiversity conservation.  We also work to empower local people to analyze threats and develop safeguard options that suit local socio-economic contexts and use existing indigenous knowledge.  Furthermore, the Partnership is continuously developing alliances with both government and non-governmental agencies, to promote policies that address the most important threats to biodiversity. read more

 

1. Introduction:

Conservation of Migratory Bird project is an NGO-government partnership project for migratory bird conservation along the coast of West Africa. BirdLife is working foremost through and with identified national NGO partners, which benefited from strategic and technical capacity development for their institutional strengthening. This is a key sustainability strategy to ensure that organisations across the region are able and motivated to address the conservation of migratory birds at local, national and regional level. However, the project also ensured that strong relationships are forged with national governments, both directly and through the advocacy and other actions of national NGOs. This helped in building strong and sustainable government-NGO partnerships, which can have great benefits at the site level, especially in and around protected areas, at the national level, especially through capacity building  and advocacy, and at the regional level.

The main envisaged project results are: (1) improved knowledge of the conservation status, critical sites, habitat requirements, threats to and actions required for migratory birds and their habitats in West Africa, (2) operational cost-effective and sustainable monitoring systems, especially to track changes in the status and conservation of migratory birds and their habitats, (3) strong capacity in the coastal zone of West Africa for migratory bird research, conservation and management; strong network of environmental NGOs in the PRCM region with capacity to contribute actively to migratory bird conservation, (4) participatory conservation of key sites and species leading to improved livelihoods and enhanced conditions for migratory birds; and (5) lasting NGOs-government-MEA partnerships contributing to improved conservation status of migratory birds and their habitats in West Africa through regional policy and advocacy actions. To achieve these results, the project focused on  status of migratory birds, Important Birds Areas and key habitats along the West African coast(Science and research), development and implementation of a regional monitoring plan for migratory birds (sustainable monitoring),  training programme focused on migratory bird conservation, and support  young graduates (capacity development), strengthening capacity of environmental NGOs in the coastal zone of West Africa and promote collaboration between them through a regional network (strong networks), support a range of participatory conservation projects across  the region embracing conservation and livelihood support (participatory conservation and management), and building migratory bird conservation into relevant regional and flyway-level  agreements and promote advocacy and awareness of migratory birds in the coastal zone of West Africa (Policy and Advocacy).

 

2. Overall Goal

Strong, sustainable and efficient NGO-government networks are formed for the conservation of biodiversity in the PRCM region, especially for the conservation of migratory birds and their habitats along the West African coast through a comprehensive programme of targeted action at the flyway, regional, national and site level.

 

Objectives:

1.    Increase understanding of the conservation status and needs of migratory birds and their habitats in West Africa.

 

2.    Establish cost-effective and sustainable monitoring systems that will track changes in the status of migratory birds and their habitats.

 

3.    Develop and strengthen technical capacity for flyway conservation in the region, and support the development of strong networks and NGO-government partnerships forengaging in the long-term conservation of migratory birds. Strengthened NGOs andpartnerships will be well placed to attract new sources of funding to make conservation efforts along the West African coast financially sustainable.

 

4.    Through participatory conservation and management of key sites and species:

a)    Take action to prevent the extinction of migratory bird species; reverse the declines in commoner species and mitigate threats to their habitats.

b)    Address sustainable livelihood issues and increase participation of local communities in migratory bird conservation to ensure long-term conservation benefits.

c)    Improve the conservation status of migratory birds in the coastal zone of West Africa, with specific plans initiated for selected threatened species and for promoting ecotourism based on migratory birds.

 

5.    Identify and use opportunities for policy and advocacy work to improve the conservation status of migratory birds and sites along the coast of West Africa.

 

3.  Project Output

 

3.1      Output 1:      

Improved knowledge of the conservation status, critical sites, habitat requirements, threats to and actions required for migratory birds and their habitats in West Africa.

3.2      Output 2:  

Operational cost-effective and sustainable monitoring systems, especially to track changes in the status and conservation of migratory birds and their habitats.

3.3      Output 3:

Strong capacity in the coastal zone of West Africa for migratory bird research, conservation and management; strong  network of environmental NGOs in the PRCM region with capacity to contribute actively to migratory bird conservation.

3.4      Output 4:

Participatory conservation of key sites and species leading to improved livelihoods and enhanced conditions for migratory birds.

3.5      Output 5:

Lasting NGOs-government-MEA partnerships contributing to improved conservation status of migratory birds and their habitats in West Africa through regional policy and advocacy actions.

 

4. Objectives of the Evaluation

The general objectives of the end of project evaluation are:

  1. evaluate the project design in terms of its stated objectives, strategy, and activities;
  2. assess how well the project achieved the intended impact;
  3. identify strengths and weaknesses of the project; and
  4. Make recommendations regarding specific and innovative approaches that could be replicated in future projects.
  5. The evaluation should also identify lessons learnt that can be shared with the wider public.
  6. The evaluation will feed in the development of the second phase of the project

 

Specifically the end of project evaluation should address the following questions:

  1. Was the project design appropriate to achieve the stated objectives and intended impacts? 
  2. Was a mid-term evaluation necessary and would it have helped improve the implementation of the project? If the answer is yes, what areas would have been improved?
  3. Has the project been satisfactorily implemented and intended impact achieved?
  4. Are the indicators identified in the logframe valid and have they been satisfactorily achieved?  Are the baseline measurements appropriate to measure project impact objectively? 
  5. Where the project implementation and execution modalities operating effectively and efficiently? Was there a clear division of roles and responsibilities between actors?  Was there effective communication between all the parties? What were the strengths and weaknesses? How could the implementation and execution modalities been improved, if there had been a midterm evaluation?
  6. What has been the relationship between BirdLife and Project partners?

a)    How well has the relationship worked?

b)    What have contractual relationships been?

c)    What has BirdLife brought to the work?

d)    What has been the contribution that the project has made to the overall work of BirdLife International, Wadden sea Flyway Initiative and Wetlands International?

  1. Regarding the national NGOs:

a) What do national NGOs think about the partnership?

b) How do they appreciate the contribution of the project to their capacity building and improvement of institutional organization?

c) What are the national NGOs recommendations to improve the project and make the partnership better?

  1. Overall, what kinds of corrections should have been made in order to enhance impact in line with the stated objectives?
  2. Lessons learnt:

a)    How could impact/results have been achieved more effectively or efficiently?

b)    What has worked particularly well and could be considered ‘best practice’

c)    What should be done differently in a similar project in the future?

d)    What should not have been done because it had little or negative impact on the overall objective?

Special issues to be addressed:

  • Capacity of National NGOs: the capacity needs assessment of NGOs project partners indicated that the capacity differences between NGOs were very wide. Key areas for development were identified and some addressed. A series of training were organised and recommendations done for their development. The evaluator should review how the impact of the capacity building of the national NGOs development with suggestions and recommendations for their future support in institutional organisation and conservations actions. Concrete recommendations for capacity building activities, for each NGO, will be proposed.
  • Participatory conservation projects: As part of the CMB project, all seven project partners in West Africa developed and implemented small grants. The projects took place at key sites and made improvement in the knowledge and conservation status of migratory birds and their habitats along the West coast of Africa. The NGOs  engaged local communities in implementation of the small grants and developed capacity of the later to sustain the outcomes beyond the project phase.  The evaluator should look carefully on impact of the small grants on birds, habitats and local community livelihood and make appropriate recommendations. 
  • Partnership: The project aimed at building efficient NGO-government networks for the conservation of biodiversity in the PRCM region, especially for the conservation of migratory birds and their habitats along the West African coast through a comprehensive programme of targeted actions at the flyway, regional, national and site level. The evaluator should determine how well this objective has been achieved and make appropriate suggestions and recommendations for the way forward to improve the relation and collaboration between NGOs and Governments.

 

5.  Products Expected from the Evaluation

A report which should be structured as follows:

5.1  Acronyms and Terms
5.2  Executive Summary

The executive summary should briefly explain how the evaluation was conducted and provide a summary of contents of the report and its findings.

5.3 Introduction

The introduction should contain the purpose of the evaluation, key issues addressed, methodology of the evaluation, structure of the evaluation

5.4 The Project and its context

This section should include the project start and its duration, issues that the project seeks to address.  It should describe how effectively the project concept and design can deal with the situation, with focus on the consistency and logic of the project strategy and logical framework. Planning documents i.e., the project document (especially the logical framework and matrix) and work plans should be reviewed.

5.5 Implementation

This should focus on the execution and implementation modalities, coordination and operation issues, adequacy of monitoring mechanisms.  Review whether the activities and outputs were completed within budget and on schedule.  The indicators at the output level will help determine implementation progress.

5.6 Project results

This section should be an assessment of how successful the project was in terms of achieving its specific and overall objectives.  It should also try to answer the question:  What happened and why?  The impact indicators in the logframe matrix are crucial in the completion of this section.

5.7 Findings

List the main points or conclusions of the evaluation.           

5.8 Recommendations

The evaluator should be as specific as possible.  S/he should indicate to whom the recommendations are addressed and what exactly should be taken in account for the improvement of the 2nd phase project proposal.  

5.9 Lessons learned

This is a list of lessons that will be useful for the preparation of the 2nd phase of the project and may be for similar projects in the future or elsewhere..

5.10    List of Annexes (Terms of Reference, Itinerary, Persons contacted and interviewed)

 

6. Methodology of the evaluation

The consultant will begin the evaluation with a review of key project documentation including key reports and correspondence. It will include visits to Senegal and Mauritania. Skype meeting will be organised with other implementing NGOs and other project partners. Field visits to the project site at Keur Macen (Diawling) and in Senegal (to be identified by NCD). The Evaluator will meet with NGOs (NatMau and NCD), Local community groups and other Partners.

 

7. The evaluation process

 

7.1  Evaluation Team.

Evaluation will be done by one International consultant.

7.2 Competencies

Essential

The external consultant must:

  1. Have demonstrable experience with result-based management evaluation methodologies
  2. Have strong analytical skills
  3. Have demonstrated expertise in qualitative evaluation methodologies,
  4. Have demonstrable experience of preparing quality final evaluation reports in English
  5. Have experience in capacity building project evaluation and national NGO coaching
  6. A background in biodiversity and conservation /related subject

Desirable

i.      Previous experience of evaluating and assessing the impact of conservation projects, especially conservation of birds.

ii.     Spoken and written French for interviews and reviewing documents

 

7.3 Travel and logistics

Travel to Senegal and Mauritania and logistic arrangements for the consultancy are outlined in the table 1:

 

Table 1:  Travel and logistic arrangements to and from Senegal, to and from Mauritania

 

Activity

Who?

When?

1.      Travel to Senegal

Consultant

January 5, 2015

2.      Accommodation and other logistics in Senegal

NCD and consultant

January 6-8, 2015

3.      Travel to and from Mauritania

Consultant

January 9 and 15,  2015

4.      Accommodation and other logistics in Mauritania

NatMau, and Consultant

January9-13, 2015

5.      Travel from Senegal

Consultant

January 17, 2015

 

7.4 Activities and timing

The activities and duration of the consultancy which will last for 17 days are outlined in the table 2.

 

Table 2: Activities and duration

 

Activity

Duration

Deadline

BirdLife to provide all relevant documents to consultant including the approved project proposal document;  original project logframe; amended logframes; Annual Project Reports, including financial information; case studies; other technical reports produced

 

December28th, 2015

Desk study of project documents  and various reports provided by BirdLife

2 days

January 2, 2015

Travel to Senegal

1 day

January 5, 2015

¨Meeting with Project Manager, FIBA, WIA, NCD, DPN,  UTS AEWA

2 days

January 6-8, 2015

Travel to Mauritania meeting with NatMau, DAPL, Diawling NP,

2 days

January 9-10, 2015

Site visit to Diawling and meetings with site support group in Keur Macen, , Diawling Chief warden

2 days

January11-12, 2015

Preparation of field report and debrief on field visit

1 day

January 13, 2015

Travel back to Dakar

1 day

January 14, 2015

Skype meeting Sierra Leone, Guinea Bissau, Gambia, Guinea, Cape Verde, WSFI

2 days

January15-16, 2015

Preparation of draft report

3 days

 

Draft report sent to BirdLife International

 

January 23, 2015

Draft report with comments returned to consultant

 

February 3, 2015

Final report sent to BirdLife International

1day

February 10, 2015.

Total

17 days

 

 

8 Tender Requirements

Consultants meeting the person specific requirements should email their tender to Evans Siaw at evans.siaw@birdlife.org by Friday 28 November, 2014. Please ensure you email a copy to Geoffroy Citegetse at geoffroy.citegetse@birdlife.org.

Application procedure

This tender should be comprised of the following

  • Technical and financial proposal
  • Cover page, explaining why you are the most suitable candidate for the work
  • Personal CV including past experiences in relevant field/area: this should clearly demonstrate how you meet the person specific requirement, be 3 page maximum, include 2 professional referees, including one former client who knows your work