Finance and Administration Officer - São Tomé and Príncipe Biodiversity and Ecosystems Project

Application deadline: 
Tuesday, 26. June 2018 - 23:45

Finance and Administration Officer - São Tomé and Príncipe Biodiversity and Ecosystems Project

 
BirdLife International is seeking to recruit an enthusiastic and experienced individual for the position of Finance and Administration Officer for the São Tomé and Príncipe Biodiversity and Ecosystems Project. The main responsibility will be to ensure effective finance and administration management for the BirdLife team and office in São Tomé and Príncipe, in support of the successful implementation of the European Union (ECOFAC) funded biodiversity protection project and other related projects and programmes.
 
 
Financial Accounting/Financial Procedures
o Prepare monthly accounts for project and core expenditures and ensure their timely submission to the Finance Coordinator.
o Ensure effective and efficient filing of finance and administration documents in compliance with donor requirements and BirdLife procedures.
o Prepare financial and budgetary reports and related statements to update senior management and technical officers to ensure coordination and decision-making.
o Refer for action to financial rules and regulations, giving appropriate explanations, and suggesting remedial or alternative action as appropriate; verify availability of funds and provide financial clearance on requests/documents within authorized limits.
 
Administrative Support
o Provide administrative support for BirdLife team in São Tomé and Príncipe.
o Provide personal administrative support to the Project Manager.
o Deal with logistics, contribute to budgeting, manage petty cash and procurements and ensure smooth administrative functioning of the BirdLife team in São Tomé and Príncipe.
o Provide administrative support to BirdLife field staff, visitors, and members of the BirdLife Africa network (or other NGOs) as appropriate.
 
Conferences, workshops and regional meetings
o Support the organisation of events: conferences, workshops and meetings. 
o Co-ordinate travel arrangements and related matters for BirdLife team in São Tomé & Príncipe personnel.
o Support to other Organisations affiliated to BirdLife with co-ordination of events and workshops as may be requested from time to time. 
 
Personnel Issues
o Support with all personnel issues for BirdLife team in São Tomé and Príncipe , i.e. recruitment, induction, staff training, medical insurance, pensions, contracts preparations, work permits for expatriate staff, staff handbook and ensure they are up to date.
o Provide financial support for the office by preparing requisitions, processing expense claims for BirdLife team in São Tomé, and ensuring salaries and emoluments are done on time.
 
Ensuring compliance with local labour laws and other legal issues
o Facilitate the registration of BirdLife in the country and ensure it complies with all government directives pertaining to NGOs in the country. 
o Ensure deduction of taxes and other requisite benefits and payment made to the relevant government departments on time.  
 
IT Support and Data Bases
o Co-ordinate IT support within the office and ensure back up is up to date in liaison with all Officers.
o Maintain and update relevant databases.
 
Any other duties as delegated by your Line Manager.
 
 
Required skills, experience and qualifications:  
• Basic university degree in commerce or finance
• CPA, ACCA level 3 or higher
• In-depth experience with Excel spreadsheets
• Proven track record 
• Essential: High motivation, desire to achieve, attention to detail, excellent organizational skills, and ability to work to high standards with tight deadlines. Team worker willing to train and coach grantees
• Excellent written and oral communication skills
• Ability to analyse complex problems, and generate creative and pragmatic solutions
• Flexibility and ability to work independently
• Computer literacy in all standard Microsoft office applications – especially Excel
• Oral and written fluency in English and Portuguese; knowledge of French will be an added advantage
• Willingness to travel at short notice when required (e.g. for monitoring/ training purposes)
 
 
Application deadline: 26 June 2018
 
Location:
The position will be based in São Tomé and Príncipe. Preference is therefore for residents of São Tomé and Príncipe and those who have permission to work in São Tomé.
 
Salary & benefits:
Commensurate with experience and qualifications and in accordance with BirdLife International, Africa Division terms and conditions. 
• Gross monthly salary: €650 - 750 
• Length/duration of this position: 2 year contract - renewable
• Working hours: Full time 40 hours per week
• Date when the job expected to start: 15 July 2018
 
Application: 
Applications, including a covering letter summarizing the applicant’s suitability for the position, a detailed CV and names and contact addresses of three referees known to the applicant in a professional capacity, should be sent via email to: recruitment-africa@birdlife.org by the application deadline.
 
Interviews: 
Only shortlisted candidates will be contacted.