Executive Assistant to Regional Director & Admin Officer (Africa)

Application deadline: 
Friday, 30. October 2020 - 23:45

Executive Assistant to Regional Director  & Admin Officer

BirdLife International is seeking to recruit an enthusiastic and experienced individual for the position of Executive Assistant to Regional Director & Admin Officer. The main responsibilities will be to:
Ensure effective management of the Regional Director’s schedule and Office, including supporting the governance, communications and management of strategic alliances
Provide administration support to the BirdLife Secretariat in Africa; and 
Support the administration components of the Strong High Sea project.
 
Main roles and activities:
Manage appointments, emails and travel for Regional Director
Serve as first responder for the Regional Director, act appropriately on his behalf by responding to requests and monitoring deadlines
Maintain the Partnership contact data and internal distribution lists 
Prepare briefing papers, reports, advocacy  materials and presentations, and take minutes at Partnership and Board meetings
Support the recruitment of new BirdLife Partner
Ensure effective and efficient management use and maintenance of office facilities and equipment across the BirdLife Africa Offices
Support in the management and selection of vendors, purchase of equipment, services, and manage. contracts and database of service providers
Support the effective management of the legal and risk function, ensuring offices and staff are compliant with national laws and BirdLife procedures
Manage and maintain the current filing and database system, and look for ways to improve current systems
Support and track implementation of project activities 
Coordinate timely submission of project narrative and financial report
Organise project events
 
Required skills, experience and qualifications:  
Relevant qualification in Business Administration, Secretarial & Administrative skills, including minute taking
Diplomacy, good writing skills, good interpersonal communications, monitoring and evaluation 
Proven track record in a senior secretarial or business support role
Experience of project planning and coordination
Proactive and pre-emptive approach
Organised, with the ability to keep track of a wide variety of tasks
Ability to work under pressure, with minimum supervision
Excellent communication skills, ability to communicate clearly and concisely, both verbal and written    
Tact and diplomacy, and the ability to influence
Ability to maintain a high level of integrity and discretion in handling confidential information
People oriented and able to interact with a wide diversity of people
Flexibility when working with other colleagues
 
 
Application deadline: 30 October 2020 
 
Location:
The position will be based in Nairobi, Kenya.
 
Salary & benefits:
Commensurate with experience and qualifications and in accordance with BirdLife International, Africa Division terms and conditions. 
Gross monthly salary: Kshs. 170,000 – 200,000
Length/duration of this position: 2 years 
Working hours: Full time 40 hours per week
Date when the job expected to start: 01 December 2020
 
Application: 
Applications, including a covering letter summarising the applicant’s suitability for the position, a detailed CV and names and contact addresses of three referees known to the applicant in a professional capacity, should be sent via email before the deadline to: recruitment-africa@birdlife.org
 
Interviews: Only shortlisted candidates will be contacted.